New I 9 Form for 2. HR Strategies, LLCATTENTION New I 9 Form for 2. Current Form Valid Only until January 2. Effective January 2. New-Form-I-9.png' alt='New I9 Form' title='New I9 Form' />I 9 Form. The U. S. Citizenship and Immigration Services USCIS announced that the latest version of the I 9 Form will be available November 2. At that time, you may begin using the new form or continue to use the current I 9 with a revision date of 382. January 2. 1, 2. 01. The new form will have an expiration date of 83. This new form will be a welcome change to employers. There will be lesser points of confusion using the revised form. The newly revised I 9 also features several new structural changes and instructions which will be important for all employers to know and learn. This new I 9 is not an electronic one employers will need use Adobe Reader to obtain this new smart form. The form is designed to help eliminate technical errors, for which an employer may be fined. The new form requires that workers provide only other last names used in Section 1, rather than all other names used. This is to avoid possible discrimination issues and to protect the privacy of transgender and other individuals who have changed their first names. It also will contain validations on certain fields to ensure information is entered correctly. The form will validate the correct number of digits for a Social Security number or an expiration date on an identity document, for example. New I9 Form for 2017 Outsourced HR in Baltimore, Maryland HR advisory services, Outsourced HR services, Human Resources outsourcing, HR outsourcing for small business. By using this new smart form via Adobe Reader it will allow employers to access the instructions electronically, print the form and clear the form to start over. There are several other new features as well, all contributing to the efficiency of the new form. Employers will still need to print the form, obtain handwritten signatures, store in a secured place, monitor reverifications and updates with a calendaring system, and retype information into E Verify if required. Staying compliant in all HR areas is critical but especially in regards to I 9 compliance as the fines can be quite steep otherwise. Key Changes HR Needs to Know. Employers have until Jan. Form I 9, marked 1. The version that has been in effect since 2. The new form can be accessed on the U. S. Citizenship and Immigration Services USCIS website. The expiration date on the new form is 0. New-I9-825x340.jpg' alt='New I9 Form' title='New I9 Form' />Failure to use the new form beginning Jan. With a new administration coming in we have a lot of indications that ICE Immigration and Customs Enforcement audits will increase, new investigation officers will be hired and enforcement in this area will get a lot of focus, said Cynthia Lange, managing partner of immigration law firm Fragomens Northern California practice in San Francisco. Employers will find that the Form I 9 in many ways is very similar to the previous version, but some individual fields and the form instructions have been revised, said Katie Nokes Minervino, an immigration attorney in the Portland, Maine, office of law firm Pierce Atwood. The core requirements of the form have not changed, she added. BskO59Y_Lw/maxresdefault.jpg' alt='New I9 Form' title='New I9 Form' />The acceptable documents list and retention requirements have remained the same. Employers are not required to use the new I 9 on existing employeesone of the most common queries after a new version of the form is released, said Dave Basham, a senior analyst in the verification division at USCIS. SHRM members only toolkit Complying with I 9 and E Verify RequirementsThere are now three ways for users to complete the Form I 9 Print it and fill it out manually, pen to paper. Fill it out electronically, then print and sign it. Take note that using the online smart version of the form does not qualify as a compliant electronic I 9. New-Form-I-9.jpg' alt='New I9 Form' title='New I9 Form' />If the online fillable version is used, it must be printed and signed pen to paper. Use an electronic I 9 vendor. Employers using electronic I 9 systems should not experience any direct impact with this form change, Lange said. Electronic systems should simply update the form. New I9 Form' title='New I9 Form' />U. S. Citizenship and Immigration Services USCIS has learned that employers have received scam emails requesting Form I9 information that appear to come from USCIS. This page provides a listing of the common employment tax forms that a small. Instructions are included with the form unless otherwise noted. Form I9. Title USCIS Form I9 Subject U. S. Citizenship and Immigration Services Employment Eligibility Verification. Created Date 7112017 92604 AM. Its simple and fast to create a new Form I9 online. Enter the employers name or code number below to begin creating a new I9. Employer Name or Code. Editors note You may have to clear your browser cache to be able to access the form. The link to the new form is here. U. S. Citizenship and Immigration Services. A new I9 form was published by U. S. Citizenship and Immigration Services on July 17, 2017. This will replace the most recently revised I9 form from November 2016. UPDATE JULY 2017 USCIS published revised version on I9 Form employers must begin using it by Sept. The Trump administration has released a new version of the I. If relying on a vendor, employers should compare the electronic product and the fields and requirements of the new I 9 version to ensure the vendor is collecting all the necessary information, added Pierce Atwood immigration attorney Tony Derosby, also in the Portland office. Using the Smart FormThe newest version of the I 9 has been dubbed a smart I 9 because of the fillable, interactive PDF option that enables users to fill in the fields of the form online before printing and signing a hard copy. When a user opens the smart I 9 in Adobe Reader, the fillable PDF form limits options for further responses based on information previously provided, flags errors and fields where information is missing, provides a link to the form instructions, and includes additional instructions for specific fields that are available by hovering over a question mark icon that appears above a field within the PDF, Minervino said. The form substitutes for training and helps guide people to not make the same mistake over and over again, Lange said. But she reminded employers that the smart form is not a safe harbor against ICE enforcement, is not integrated with E Verify nor other HR systems, and cannot store information nor enable reporting. This is still really a paper I 9, she said. Theres also no requirement that employers use the smart form at all. Top Spin 4 Pc Emulator Games here. Or, the smart form can be partially filled out online before being printed, finished and signed. Derosby explained that an employee could, for example, fill in Section 1 online, print it out and sign page 1 before handing it to his or her employer. The employer could then fill in Section 2 and sign the document, making sure to keep the two pages together for retention. Or, a new hire could fill in Section 1 by hand, and the employer could complete Section 2 online, print and sign. He said that while the smart I 9 option is probably not worth going out of your way to have an employee use, especially if it will complicate getting it back on time, theres enough benefit to it that employers shouldnt write it off completely. The new fillable I 9 is a good fit if your onboarding process involves the new hire sitting down at a company computer to complete the I 9 on the first date of hire and you can ensure that the employee has access to the current version of Adobe Reader, the internet and a printer, Derosby said. Read the New Instructions Carefully Users will notice three tabs on top of the online I 9Instructions, Start Over and Printafter clicking on the link for the form on the USCIS site. If someone makes mistakes while entering information onto the form and wants to start over, they can hit the Start Over tab, Basham said. If the HR professional decides to print out the form to be completed, he or she will need to click on the Instructions tab and print those out as well to give to the worker filling it out. The instructions were more than doubled from six pages to 1. The instructions are dense but actually provide a lot of good information to train your HR team, said Montserrat Miller, a partner in the Washington, D. C., office of Arnall Golden Gregory. Changes to Section 1. Patrick Shen, a partner in Fragomens Washington, D. C., office, said only the employee can fill out the information in Section 1. One key change is that users must enter NA in any fields that they previously would have left blank. For example, if there is nothing to enter in the fields asking for a middle initial, or apartment number or Social Security number, those fields can no longer be left blank. The main benefit of using the smart version of the form is that once the employee and employer are finished entering information and click out of the form, all entries are reviewed for the correct format, including entries in blocks that require an NA. If errors are found, the form will signal what needs to be fixed. Another modification lessens the administrative burden on foreign workers. If the new hire attests to being a foreign national authorized to work in the U. S., he or she can provide either an alien registration number, Form I 9. Previously, foreign nationals authorized to work were required to provide both an I 9. The new form allows for up to five preparers andor translators to each sign and date the form in his or her own field. The prior form had one field for potentially multiple preparers and translators to fit their signatures in. The employee now needs to affirmatively check a box indicating that he or she did not use a preparer or translator if thats in fact the case, Minervino said. This is an important double check for all employers to ensure that this box is completed by the new hire. Changes to Section 2. Employers are responsible for completing Section 2 of the Form I 9. Lange said the employer representative verifying employment eligibility must be in the physical presence of the person being verified and must also see the original documents being presented. Although the smart I 9 was an attempt to leverage technology to assist employees and employers in the I 9 process, USCIS stated that using Face. Time or Skype with a new hire to review documents is not permissible under the regulations, Derosby said. Employers are still confused about this, Lange added. Using a webcam or some remote technology is still not acceptable. Basham said that if an employee is using the online version of the form, Section 2 will self populate the workers full name on page 2. A new field asks for the new hires citizenship or immigration status.